Traveling for business is exciting, especially when it’s for a conference.
However, business trips and conferences can also be incredibly stressful and time-consuming if you let them. And that stress can take away from the inspirational experience we intend business trips to be.
Luckily, there are ways to ensure your next trip and conference are stress-free.
First, it’s essential to prepare your home for when you’re away. A whole host of issues can arise at your house while you’re on a business trip, like break-ins, busted pipes, or high energy bills.
To ensure these things don’t happen to your home, take some preventive measures. For example, be sure to lock up everything. Invest in a security system if you can. Let your neighbors or close family know you’ll be out of town so they can keep an eye on your house, pets, and mail.
Also, turn off lights to save energy and use smart thermostats to regulate the temperature in your home while you’re gone.
Next, get all of your work-related stuff ready for the trip.
Ready All of Your Work-Related Stuff
It is a business trip, so you’ll need to ready all your work-related stuff for the conference. Be sure you have all documents, presentations, and proposals ready for the trip. Also, ensure your laptop and other tech are functioning correctly.
Pack and ensure your accommodations are set the day before your trip as well.
Pack and Ensure Your Accommodations are Set the Day Before
Packing a day or two before your business trip is the best way to go. That way, you won’t be rushing the day of and potentially forget something important. Pack the following for your conference:
Business casual attire
Laptops and other necessary technology
Healthy snacks and water
Evening wear for socializing
Personal hygiene products
Everything you need from work
Also, make sure your accommodations are all set. Revisit your hotel booking information, your rental car agreement, if you have one, and any additional conference accommodations you had to make.
When choosing the suitcase, opt for lightweight and cabin ones, such as Eminent hard cover cabin bags which will not only make your business trips easier but will also save money in the long run since cabin bags are usually much more cost-effective than checked luggage with common airlines.
Know Where to Get Help
In addition to ensuring all of your accommodations are set, you must know where to get help if you need to during your business trip. This means noting where nearby hospitals and clinics are. You’ll also want to know where fire and police departments are and any other safety contacts you need.
Furthermore, it’s a good idea to get a map of the conference venue so that you know where all the exits are and how to move through the venue as safely as possible.
Putting together an itinerary is also essential to ensure a stress-free business trip.
Put Together Your Itinerary
One of the most integral parts of planning any trip is creating an itinerary. This will help you map out what you’re doing each day and how long you’ll spend doing each thing. It’ll also help you manage your time wisely while at the conference.
Look at the conference schedule. Choose the events and speakers you’re for sure going to attend and put them on your itinerary. It’s also important to schedule time for breaks, meals, and leisure each day.
When you get into the swing of the conference, be intentional about staying energized.
Be Intentional About Staying Energized
Every day during your business trip will likely be packed. For instance, you’ll be meeting with people all day, networking, listening to speakers, and attending workshops while trying to fit food, sleep, and socializing somewhere.
Conferences can be overwhelming. There are a lot of people and even more to do. It’s hard to know where to start and who to talk to. But we suggest jumping in and embracing networking.
You can absolutely sit next to coworkers or others you know at the conference. However, converse and engage with new people as much as possible. Take notes throughout the conference and use them as talking points in conversations. Remain friendly, thoughtful, and interested in every interaction.
Once the conference festivities conclude for the day, be sure to have some fun.
Have Some Fun
Locking yourself in your hotel room and burying yourself in work is tempting. But you’ll have a much more fulfilling experience if you allow yourself to have some fun.
Keep your evenings clear to socialize with some of the other attendees you meet at the conference. Also, map out some activities you want to do or places you want to visit on your own.
Make it a point to enjoy yourself as much as you’re working.
You deserve a stress-free business trip and the most enjoyable conference experience. Although a lot goes into planning a trip and engaging in a conference, the tips above can help you make both much more manageable.